Job Description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Department of Administration (IDOA):
IDOA helps to ensure the smooth function of state government, finding efficient and effective solutions to government-wide needs. 

Role Overview : 

Under the supervision of the Program Director, the incumbent plans and schedules work assignments, provides direction to other event staff. As well as keep assigned area running, clean and orderly. This position is responsible for the maintenance and setup of all event related equipment/assets, which includes all specialty Audio Visual equipment. The Incumbent must be a results-oriented leader who plays a pivotal role in the organization and execution of events and doesn’t need supervision. This position is part of a 24/7 operation which includes weekends.

Salary Statement : 

The salary for this position traditionally starts at $42,900.00 but may be commensurate with education or work experience.

Essential Duties/Responsibilities:

• Supervise the use of event equipment and supplies.

• Serve as Manager on Duty as scheduled

• Organizes the daily floor activities to ensure the timely set up, refresh and removal of equipment

• Clean and maintain Audio Visual equipment, report damages and misuse to the Event Mgmt Supervisor

• Leads the team in proper security, storage, transportation, and all event of equipment.

• Performs preventative maintenance on equipment to keep it presentable and in good working condition

• Maintenance of equipment to ensure equipment is in safe and working order in accordance with Health, Fire, Safety and Regulatory guidelines

• Participates in physical inventory count processes as requested.

• Notify manager of concerns with any equipment

• Responsible for set up of all event equipment

• Arrange work production to meet daily workflow and short/long term goals.

• Inspect all work tasks for quality assurance and completion.

• Complete needed reports, including the daily activity inspection.

• Ability to work independently.

• Assists in training event staff on all floor activities and on event service expectations

• Keep concise inventory

• Dust office spaces, common, and public area to meet Conference Center Management standards.

• Clean carpeted areas using spot cleaning and/or the use of carpet extraction equipment.

• Clean, all event equipment.

• Remove trash and recyclable materials from office spaces, common, and public areas.

• Report maintenance concerns to supervisor.

• Perform special tasks related to event duties, including furniture cleaning, linen upkeep

• Ability to set-up and operate all audio visual equipment.

• Perform other related duties, as assigned.

Job Requirements:

• Through knowledge of standard process, practices and procedures of the event trade.

• Advanced knowledge in the operation of sound equipment.

• Responsible for accurate and timely setup, operation, and breakdown of intermediate audiovisual equipment as listed in the technical qualifications section

• Meets with guests on site to ensure that their needs are met, and the equipment setup is working properly

• Troubleshoot technical issues and resolve problems quickly as they arise

• Ability to supervise, motivate, and direct the work of event staff.

• Use and maintain assigned equipment including but not limited to sound mixers, speakers, Press Box, wireless Handheld, lapel and headset microphones.

• Monitors events and checks in on customers throughout the day

• Ability to maintain good working relations with employees, department heads, and other staff.

• Ability to keep and maintain records and prepare progress reports.

• Vacuum and shampoo carpeted areas.

• Ability to maintain a high level of confidentiality when working with high level offices.

• Perform non-routine repairs as instructed by a supervisor.

• Make appropriate decisions without assistance from an immediate supervisor.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
• Deferred compensation 457B account (similar to 401k plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid new parent leave
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

   

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. 

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov .

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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