Job Description

Job Description and Duties

The Accounting Officer (Specialist) uses the FI$Cal system and follows the State Administrative Manual (SAM) and accounting procedures prescribed by the State Controller’s Office to process invoices, validate and schedule payments, maintain invoice files and logs and act as a liaison between accounting and program staff. The Accounting Officer (Specialist) also assists with month-end and year-end processes, special projects, developing procedures and provides backup to the Accounting Section team members.

You will find additional information about the job in the .

Working Conditions

At FI$Cal, we offer a remote-centered position with the flexibility of telework for three or more days per week. In-office attendance is mandatory on designated days. Please note this position may require additional in office days for business needs. Our office is located at 2000 Evergreen Street, Sacramento, CA. Candidates residing outside of California are welcome to interview, but proof of California residency is required before appointment. Please note, relocation and commute expenses are the responsibility of the employee.

This position requires the ability to work under pressure to meet deadlines and may require excess hours to be worked. The incumbent should be available to travel as needed and is expected to perform functions and duties under the guidance of the Department of FISCal’s core values. The incumbent provides back-up, as necessary, to ensure continuity of departmental activities.

This position requires prolonged sitting in an office-setting environment with the use of a telephone and personal computer. This position requires daily use of a copier, telephone, computer and general office equipment, as needed. This position may require the use of a hand-cart to transport documents and/or equipment over 20 pounds (i.e., laptop, computer, projector, reference manuals, solicitation documents, etc.). The incumbent must demonstrate a commitment to maintain a working environment free from discrimination and sexual harassment. The incumbent must maintain regular, consistent, predictable attendance, maintain good working habits and adhere to all policies and procedures.

Visa Sponsorship

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment with Department of FISCal.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

The incumbent will use tact and interpersonal skills to develop constructive and cooperative working relationships with others, e.g., stakeholders, customers, management, peers, etc., to facilitate communication to improve the work environment and increase productivity.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Accounts Payable experience
• Experience using the FI$Cal System or other ERP system
• Process invoices in FI$Cal
• Using CalATERS as Travel Reimbursement
• Payroll Distributions
• Create supplier IDs and employee supplier IDs in FI$Cal
• Experience in Salary, Travel, and Expense Advances
• Experience with Purchase Orders and contracts
• 1099 Reporting
• Year-end accruals

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Our office has free, gated parking, and convenient electric vehicle charging stations available.

Special Instructions

In order for experience to be considered, applications must be completed fully, including “to” and “from” employment dates (m/d/y), hours per week and prior employer contact information including contact number. In addition applications submitted via mail or drop-off must include the JC number listed on this recruitment, and indicate the basis of your eligibility in the “Examinations or Job Title” section on your application (i.e. Training and Development, List Eligibility, Lateral Transfer, etc.). Applications without this information may be rejected. Please do not include the Equal Employment Opportunity questionnaire of the state application.

When submitting supporting documents, PDF file format is preferred.

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birth date, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online (i.e. SSN, examination related information, and driver’s license number) will automatically be redacted upon submission.

Possession of minimum qualifications will be verified prior to interview and/or appointment. Applications received that do not clearly reflect how the candidate meets the minimum qualifications, and/or if the candidate does not possess list or transfer eligibility for the classification may be rejected.

If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the minimum qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.

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