Job Description

Job Description and Duties

Establishes procedures, journalizes transfers and facilitates adjusted journal entries for corrections in the accounting system for Office of Traffic Safety (OTS) reimbursable grants and other reimbursement programs. Controls the spending authority of contracts and purchase documents to grant budget plan, reconcile, report and monitor usage of assigned program cost account codes for accurate reporting and accountability on grant program costs. Reconciles monthly OTS grant and other reimbursable program disbursements, encumbrances and receipt ledgers by state and federal fiscal years.

Reviews and prepares the following OTS grant and other program reports and accounting data: projected cash receipts, monthly claims, status report of grant project fund condition and expenditure trends by state and federal fiscal year and reimbursable overtime usage reports by grant program.

Compiles and prepares the fiscal data required for performing the carryover budget revisions required for reimbursable grant projects.

Researches, reviews and determines the various appropriate general ledger transactions required for recording non-federal reimbursable expenditures to the State Transportation Fund, Motor Vehicles Account. Prepares the expenditure journal entries for the general ledger for each contracted reimbursement. Reconciles monthly expenditures to receipt ledgers by individual invoice document. Prepares non-federal reimbursement receipt and expenditure adjustments of various fund sources.

Serves as Fiscal Management Section's liaison with state representatives, program managers, and other department personnel regarding financial activities relating to grants and other reimbursement programs.

Prepares year-end accrual journal entries. Re-establishes multiple year programs for the new state and federal fiscal years. Reconciles and issues asset tag numbers for OTS project equipment purchases.

Performs other job-related duties, within the scope of the classification, as required.

You will find additional information about the job in the .

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Possession of Minimum Qualifications will be verified prior to appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diploma or official, sealed transcripts will be required prior to the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent.

The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing.  Each question must be numbered and addressed in the same order as the questions below.  The SOQ must be typed, no more than two pages in length, and 12-point Arial font. Please write your SOQ to address the following: 

1. Please describe how your knowledge, experience, skills and abilities meet the qualifications for the position. Refer to the position description, desirable qualifications, and duty statement to prepare your repsonse. 
2. Describe in detail your FI$Cal experience. 

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 12/2/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Highway Patrol

N/A

Attn: Naoka Iwaya

097/Classification & Hiring

P.O. Box 942898

Sacramento , CA 94298-0001

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Highway Patrol

CHP-C&H-Physical Address

Classification and Hiring

601 North 7th Street

Sacramento , CA 95811

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position.  Applications received without the SOQ will not be considered.  Résumés in lieu of the SOQ will not be considered.

  Refer to Special Requirement Section of this job posting for the SOQ questions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website:

Human Resources Contact:
Naoka Iwaya
(916) 843-3787

Hiring Unit Contact:
Lois Akagawa-Hiraoka
(916) 843-3530

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Equal Opportunity and Access Section
(916) 843-3190
eoas@chp.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application.  Hard copy applications must also include the classification title, job control number (JC-457358) and/or position number 388-071-4546-723 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Job Tags

Permanent employment, Full time,

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